The Role of Information Communication Technology Integration in Administration Records Management in Secondary Schools in Nzaui Sub County, Makueni County, Kenya

Abstract

The purpose of this research paper is to present the findings of a study that investigated the role of ICT integration in administration records management in secondary schools in Nzaui Sub-County, Makueni County, Kenya. Information Communication Technology can have immense benefits in the running of school administration functions especially in records and inventory management. The study adopted a descriptive study design and sampled 105 respondents using stratified random sampling technique. The respondents were principals, deputy principals deans of studies, ICT officers/teachers, bursars, librarians and secretaries. Data were collected using questionnaires, observation and interview schedules and analyzed into descriptive and correlational statistics using Statistical Package for Social Sciences version 27. Qualitative data was analysed thematically using content analysis method. The findings of the study showed that ICT integration influences records and inventory management to a moderate extent (33.3% of the respondents); to a large extent (38.1% of the respondents); and a very large extent (4.8% of the respondents). The Pearson’s Correlation Analysis Model was computed and the value was 0.871 implying that there is a very strong positive relationship between ICT integration in records management and the support of school administrative activities. Therefore, there is a statistically significance relationship between the two variables. The study also found out that most sub-county day schools have not integrated ICT in their records management especially in the issuance of books in the library and inventory management. However, most schools have an integrated ICT system for keeping personal data of staff and students. The study recommends that the school administrators should automate all record and inventory management functions using ICT for easier storage, retrieval, sharing, tracking, traceability and auditing.